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Email Reporting Widget for Adobe Captivate

The Email Reporting Widget for Adobe Captivate will automatically send an email with quizzing, access and other information to an admin email-address that the developer specifies in the widget parameters.  The Widget uses a PHP / ASPX script to send the email in the background without prompting the user or requiring any action from the user..

In addition to sending the variables concerning quiz data from Captivate you also have the possibility to send up to 30 user defined variables / custom variables from Captivate. This allows you to transfer additional information from your project and include it in the email as well.

 

What is it and how does it work?

The Email Reporting Widget comes in two different versions:

The regular Email Reporting Widget, which will send you project information, date, time, student name (if entered in the project), quiz scores (percentage, score, no. of correct answers, no. of skipped questions, no. of quiz attempts, points scored, total points available, points needed for a pass). In addition to all this data you have the option to transfer up to 30 custom variables from your project.

The Email Reporting Widget with Quiz Data, which will send you all the information as mentioned above but in addition to this it includes details about every single question in your project and the users answer to them.

For each question you will receive this data:

Interaction ID: 4005
Question Text: Does this new widget work with Adobe Captivate 7?
Interaction Type: Choice
Current Date: 2013/08/18
Current Time: 14:34:44
Latency for question: 00:00:08
Question was skipped: false
Question answered correctly: true
Users answer: A
Correct answer: A
Number of tries: 1
Points for question: 10

The Email Reporting Widget with Quiz Data will send the results whenever the Quiz criteria have been fulfilled. This means that if you have a quiz in your project and the user passed the quiz the widget will automatically send an email once this happens. The same will happen if the user fails the quiz and it is not possible to retake the quiz.

If you have a quiz that allows multiple tries, the widget will send the email once all tries have been used. This will happen regardless of if the user passes or fails – once the maximum amount of attempts has been used it will send an email.

The regular Email Reporting Widget will send the results whenever your user reaches the slide where you placed the widget. You can also use this widget in a project without a quiz and simply use the custom variables functionality to send data to an email address (but not with Adobe Captivate 7!).

The widgets will send the data through a server‐side script, which means that the user will not receive a request to send it through their email client as with the regular Adobe Captivate Email Report feature. This means that you need to deploy your project on a web server of some kind. The server needs to be able to execute PHP or ASP scripts.

The PHP versions of the widgets are pretty much plug-and-play. Simply upload the PHP script to the location where you uploaded your Captivate SWF to on the server. The ASP version will in many cases require additional setup of the web server due to the way ASP operates.

 

Widget Parameters:

emailRepScreenshot-web

 

 

Demonstration:

I have added a live demonstration so you can test what the widget outputs. Click below to open the live demonstration. The Live Demonstration also uses the Quiz Data Extension.

Demonstration of the Email Reporting Widget

 

A screenshot of the email that the widget produces can be seen below:

Example of the output recieved from the Email Reporting Widget for Adobe Captivate

 

Requirements for the widget:

The widget requires that your content is delivered from an online location (website, webhost etc.) that uses either PHP or ASP. If you are using ASP then the server needs to be able to use the “System.Web.Mail” namespace and you must use ASP.NET 2.0 or newer.

Version 3.0+ of the Email Reporting Widget requires that you use Adobe Captivate 6.x, 7 or Adobe Captivate 8. It will not work with earlier versions of Adobe Captivate. An older version 2.2 of the Email Reporting Widget is supplied in the download in case you want to use Email Reporting in Adobe Captivate 5 or 5.5.

If you are using Adobe Captivate 7 or above you must have at least one Quiz Question in your project in order for the widget to work.

 

Limitations:

The widgets will not work with HTML5 Adobe Captivate projects.

The regular Email Reporting Widget will on some servers return a weird value for the “Total time spent in course:”. This does not happen with the Email Reporting Widget with Quiz Data.

Videos:

 

General explanation and setup of the Email Reporting Widget:

Uploading the project files and reviewing the email:

Modifying the Server-Side Scripts:

Troubleshooting the Email Reporting Widget:

 

Test version:

Here you can download a test version of the Email Reporting Widget for Adobe Captivate. The test version is fully functional so please download and try this before you purchase the widget.

Download Trial version now!

 

Buy the widget:

  • Adobe Captivate 6.x and 7
  • Adobe Captivate 5 and 5.5
  • PHP Version
  • ASP Version
  • Get Question data
  • HTML5 Compatible
  • Email Reporting Widget

  • From

    $35

  • yes
  • The old 2.2 version is supplied in the download package in case you still use Captivate 5 or 5.5yes
  • yes
  • yes
  • The regular Email Reporting Widget does not collect the users answers to questions.no
  • no
  • Email Reporting Widget with Quiz Data

  • From

    $50

  • yes
  • The old 2.2 version is supplied in the download package in case you still use Captivate 5 or 5.5yes
  • yes
  • yes
  • With this widget you can collect the users answers to each of your questions.yes
  • no

 

 

Frequently asked questions:

Question: Can I use this widget in Adobe Captivate projects that are using the Aggregator.
Answer: Yes that is no problem but the widget will not be able to aggregate scores from multiple quizzes if they are published in separate SWF files.

Question: Can I use this component in a course delivered through an LMS?
Answer: Yes provided that your LMS runs from a PHP or ASP enabled server.

Question: I cannot see the Widget Parameters tab when I have inserted the widget in Adobe Captivate.
Answer: Chances are that you imported it as an “Animation” by mistake. Try and import the widget again as a widget.

Question: What if I buy it and it doesn’t work. Can I get a refund?
Answer: No if you purchase the product you can’t get a refund since it’s a digital delivery. The component has been tested extensively on all types of systems, browsers etc. without any issues. If you are unsure if the component will work for you or not then use the Test Package provided for download further up in this post to make sure first.

Question: Can you help me install PHP/ASP on my server?
Answer: No unfortunately not. There are people way cleverer than me that can do this for you.

Question: I would like to have some modifications done to the widget – is that possible?
Answer: Sure thing – just send me an email through my sites www.cpguru.com contact form and we can work out the details.

Question: Will this widget work with Adobe Captivate HTML5 Exports?
Answer: No this widget will only work when your project is exported to a Flash based output (SWF).

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2 years ago byin Captivate , WidgetsYou can follow any responses to this entry through the | RSS feed. You can leave a response, or trackback from your own site.
50 Comments to Email Reporting Widget for Adobe Captivate
    • Todd
    • Hi. I’m not an HTML nor PHP expert, so it took a few tries to get the hang of this Widget, but it was up and sending emails appropriately within an hour. Don’t forget to put the sendmail.php or corresponding ASP file in the correct location.

      Michael answered my questions within minutes, too. Thanks very much. Would recommend this product.

      • Michael
      • Yeah I did get that request a couple of times actually so it might be something to look into at some point. However, Jim’s widget does an excellent job creating PDF certifiates, so I would probably take a different approach to it.

        Perhaps I could add the ability to generate a PDF in my Print Widget instead because that would allow the Captivate Developer to create the layout and look of the certificate in the Captivate GUI and then use the widget to create a PDF.

        It is on my to-do list but that is a quite long list.

        ;)

      • Michael
      • Hi Bob,

        I had to work on a couple of other projects first, but after tomorrow I should have time to look at the trial version of this widget.

        /Michael

    • Max
    • Hi Michael, i’m also quite interested in a trial version of this widget to see if i can make something with it in my project. Thanks for your work.

    • Luke Scott
    • Is there a way for the users email to come on the report so it can be shown along with their name (and perhaps some other info such as their Department or Job role). I tried to do this using the variables and adding the variable to the sendmail.php file but didnt get any joy?

      • Michael
      • Hi Luke,

        Yes you can do that by using the “custom variables” that the widget can send. Basically you need to capture the email address, department etc. in the custom variables (v_custom1 to v_custom30) and then set the widget to transfer these as well. In the PHP file you can then rename the label for each of these variables so they read “Student email” instead of “Custom variable 1:” for example.

        /Michael

    • Micah
    • Is there a way to change the script to allow the widget to log results and store them until an email can be sent when the computer comes back online?

    • Sebastian
    • Hi Michael,

      I am very interested in this widget, and I’m wondering if the trial version of this widget will be available anytime soon?

      I anticipate that it will cover everything I need, but just want to make sure of it. I currently use Captivate 5.5, but Captivate 5.0 would be great as well.

      Best regards,
      Sebastian

    • Ellen Brodsky
    • Michael,

      In Captivate 6, I am trying to use the Email Reporting widget on the same slide as the user is entering the information for the custom variables. There are 4 text entry fields followed by a SUBMIT button. Here’s my question:

      – For the text entry fields where I am gathering the user input, I’ve assigned each to a variable named per your instructions. Do I need to set any particular On Success property for the text entry fields other than CONTINUE?

      – How should I configure the button properties? Should I just have the button CONTINUE when clicked, and then put the widget after it on the timeline? Is there anything else besides being visible that I should be concerned about in terms of the SUBMIT button?

      Thank you very much for your help. I’m working with a remote development team on a tight deadline, so I’d really appreciate as quick a reply as possible.

      Ellen

      Ellen Brodsky, President
      Power eLearning

      • Michael
      • Hi Ellen,

        When you have multiple text entry boxes on the slide then it would be a good idea to set the “On Success” properties on them to “No Action”.

        In regards to the Submit button there is nothing special besides the fact that you need to enter the “Item name” of the button in the Widget Properties.

        If you experience any problems or have further questions, please contact me through the “Contact” section here on the site. That way I can be sure your comment isn’t caught in the sites spam filter like this one unfortunately was.

        Sincerely,
        Michael

    • Jan Parker
    • Looks like a great widget. A couple of questions:
      1. If the course also contains your Bookmark widget, does the Email Reporting widget still work well?

      2. Does it matter what email provider the learner has, e.g., gmail, hotmail, etc.?

      Thank you!

      • Michael
      • Hi Jan,

        1. Yes it will still work provided that the user doesn’t skip past the slide where the Email Reporting Widget is placed. Typically you would place the Email Reporting Widget on one of your last slides, so this shouldn’t be a problem.

        2. No that doesn’t matter. The widget uses a server-side script (PHP or .ASPX) to send the email in the background. The user will never see the email being sent.

        /Michael

      • Michael
      • Hi Abdul-Khaliq,

        This widget is not yet compatible with Adobe Captivate 6.1. The reason for this is that I am currently working on updating the widget with some new features and I will release these together with the Captivate 6.1 compatibility.

        I expect to release the new version within the next couple of weeks.

        /Michael

      • Michael
      • Hi Jay,

        It does work with Captivate 6.0.1.240 which is the “normal” version of Captivate 6.

        Currently it does not work with Captivate 6.1 (the subscription version) but I plan to release an updated version within the next couple of weeks.

        /Michael

        • Jen
        • Hi Michael. Are you still working on the update? I have Captivate 7.0 now, subscription version, and I am hoping I can use this behind the scenes.

          Thanks,
          -Jen

          • Michael - CPGuru
          • Hi Jen,

            Yes I’m still working on it. I just got back from vacation and I’m picking up where I left now. I’m nearly done – I just need to weed out one final bug that is causing problems.

            • Tim
            • Hi Michael,

              I am very interested in this update too.
              Without sounding too pushy, is there an eta? Also, will current license holders have access to this update or will we need to purchase a new license?

              Thanks for all your great work on this.
              Tim

    • Marketa
    • Hi, please, works this widget for “likeart” question (scale question) from Captivate 6? Thank you very much.

    • Amanda Goodwin
    • Hi Michael, I am using Captivate to develop an online training for teachers in my state. The online training would be handed off to colleges and universities in my state so that each could host the training on their own websites, as well as collect user information. I’d like to use the email reporting widget so that user information goes to a specific individual at each college or university. This means that I will be creating multiple versions of the same online training for each school (potentially 25 versions). If I create multiple versions of the same training, and then use the widget multiple times for the same Captivate file, can I purchase just one license for the email reporting widget? I hope that makes sense, and thank you so much in advance.

    • Cheryl
    • I am currently using Captivate 6 with v2.2 of the email widget. Is there a way an email is sent when the user successfully passes the quiz? Currently an email is sent when the user completes the quiz successfully or not.
      Cheers
      Cheryl

    • Katie Snyder
    • Hi Michael,

      I have a couple of questions about the widget that I didn’t find answered in other comments (I apologize if you have already answered these and I missed it).

      1. Will the widget work with branching? For example, I have 50 question slides in a project, but every user won’t contact every one of those because some are remedial and users are only routed to those if they answer certain questions incorrectly. As long as I put the widget on the last slide, and everyone gets to that slide regardless of how many questions they answered, will the widget work?

      2. Is there a way to send the report to multiple email addresses? I know you can send it to the user and to one email address designated in the widget, but is it possible to enter two email addresses in the widget? I am using this for training and research, and would like the reports to go to the users’ instructor as well as myself.

      Thanks very much!!!

    • Victor
    • Hey Mike, this was the solution I was looking for! Awesome!
      One more question before and see this happens yet to anyone else.
      I ran the demo inside of Captivate and I was able to get the email functionality to work.
      However, when I published to test outside of Captivate 7…no dice. -_-
      Any insight on why?

      • Michael - CPGuru
      • Hi Victor,

        I’m not sure I follow – did you try out the trial widget? You need to publish your project and upload the published files as well as the sendmail.php or sendmail.aspx script to a web server. This widget does require a web server in order to send the email.

        • Victor
        • Hey Micahel,

          Yes, I’m testing out the trial widget. I published the project and put the sendmail.php file on my WordPress server (which I’m certain is both PHP-enabled and has mySQL. I also made sure to choose a custom path where the script is and click the check box so the widget knows it’s not in the same directory. I also made sure to use the full URL of the php file (http:// <-included). The funny thing is that it works, and I receive and email confirmation when I preview my course within Captivate. However, when I publish locally and view the published SWF file in a web browser, no bueno.

          Here's a piece of information that may be helpful. I tested the same publish swf file, with another separate SWF player, locally again, and an email came through. It seems maybe there's something weird that happens when I use a web browser.
          I tested Chrome and IE. Both went through the whole course, but both web browsers did not end in an email. Only in Captivate and in a SWF player did an email appear.

          Phew. I know it was a lot, and I'm sure if it'll help but hey let's see.

          • Michael - CPGuru
          • Aaah ok.. I think I understand.
            So you have put the sendmail.php file on a server but you are running the content locally from your own computer right?
            In that case it won’t work in a browser due to the Flash Player Security policies. A Flash SWF file can not communicate with a network location if it is played locally on a computer. This is due to security sandboxing and that is why it won’t work. There is no way around this as it is one of the fundamental security rules in Flash.
            I’m actually very surprised that it worked in Captivate preview – I wouldn’t have thought that was possible, but apparently the Captivate preview uses some different security settings.

    • jay
    • Michael, I’m looking for a solution for my project

      How to email text entered in Text Entry Box : Here is my scenario:
      My project requires students to answer a question in 100 words.

      1. I have created a slide with a text entry box.
      2. In the TEB properties, I have enabled “retain text”
      3. In the submit button properties, I have configured it to “send an email”

      However, when I play out the project, it attempts to send an email but doesn’t
      have the text entered in the TEB.

      Do you have a widget that can solve my problem?

      All I want is to be able to receive 100 word answers from my users, via email. Thanks

    • Mehul Sant
    • hello, We already purchased your widget (Ajay ghatpande – ajay@symphonytech.com) and trying to save quiz data to database, but our quiz has 5 question and it saving only 3 question to database. We are using the code which u have given. (while loop code)

      please go through your code and let me know the changes.

    • Rick the meteorology instrutor
    • Hi Michael
      Does your widget return the username of the student who logged in? My students could be using various laptops or even borrowing one from their comrade but they must login to access the server. Having their username is essential for me. Thanks.

      • Michael
      • Hi Rick,

        The widget grabs the username of the student from the Captivate variable cpQuizInfoStudentName. If you are deploying your course as SCORM enabled in an LMS this variable would be automatically populated from your LMS. If you are not deploying to an LMS you have a couple of options:

        1) Add a Text Entry Box and make the student enter their name. This could then be mapped to the cpQuizInfoStudentName variable.
        2) “inject” the student name into the Captivate variable cpQuizInfoStudentName using JavaScript. This could be useful if you have the users name in your login system.

        Hope this answers your questions.

        /Michael

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